Key management software for safer, more accountable building operations
Make keys easier to track, easier to issue and easier to manage securely, without relying on paper logs.
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Keep key handling clear, controlled and easier to manage
- Reduce time spent managing keys and chasing manual returns
- Keep key records, permissions and status in one place
- Improve visibility into who holds which keys and for how long
- Reduce the risk of lost, late or unreturned keys
- Support stronger accountability with a clear digital audit trail
Manage property keys and access-related workflows in one place
Building access and shared spaces
Track keys used for entrances, shared areas, facilities and other common access points across the building.
Service, storage and operational areas
Maintain better oversight of keys for plant rooms, storage areas, maintenance cupboards and other sensitive or restricted spaces where stronger control matters.
Day-to-day issue and return
Give front-of-house and facilities teams a clearer way to issue, return and follow up on keys without relying on paper logs or manual workarounds.
How key management works with Locale
Create new keys or import them in bulk
Add new keys individually or import multiple keys at once, including attached fobs or access cards, so your inventory is easier to manage in one place.
Keep all key records visible
View active, late and archived keys in one place, with filters that make day-to-day management easier.
Notify people when keys are due back
Set reminders so the right people know when keys need to be returned, helping reduce avoidable delays and manual follow-up.
Monitor key status clearly
See when keys are checked out, checked back in or still outstanding, so the current status of all keys is easier to manage.
Everything your team needs to manage keys properly
Real-time key tracking
Keep track of key activity and current status with clearer reporting and operational oversight.
Late key alerts
Get notified when keys are overdue, helping teams follow up quickly and reduce unnecessary risk.
Flexible permissions
Assign keys with permissions that reflect who should be able to access what, and under what circumstances.
Digital audit trail
Maintain a reliable record of when keys are issued, returned and handled, making key activity easier to review.
Organised key locations
Sort keys by building, location or use case so they are easier to manage day to day.
Private and temporary key status
Restrict sensitive keys where needed and support temporary handling workflows more clearly.
Frequently asked questions about key management
What is key management software?
Key management software helps property and facilities teams track, issue and return keys more clearly. It gives teams one place to manage key records, permissions and activity, reducing reliance on paper logs and making day-to-day key handling easier to oversee.
Can Locale track overdue keys?
Yes. Locale can show when keys are late and send reminders when they are due back, helping teams follow up more quickly.
Can teams manage permissions for different keys?
Yes. Locale supports flexible permissions so different people can be assigned access to specific keys or restricted locations.
Can Locale keep an audit trail of key activity?
Yes. Locale maintains a digital activity log showing when keys are issued, returned and handled, making it easier to review key usage over time.
Can it work across multiple buildings or sites?
Yes. Locale is suitable for both individual buildings and wider portfolios, helping teams manage key handling more consistently across different locations.
How does key management fit with Locale’s other tools?
Key management can work alongside broader Locale tools such as building access, visitor management and building operations features, depending on the setup of the property and the way access is managed day to day.