Visitor management software for offices, residential and mixed-use buildings
Make arrivals easier to manage, easier to track and easier to deliver well, without the admin overhead.
Book a demo
Make visitor management simpler for front-of-house teams and better for every guest
Locale brings visitor registration, sign-ins and live activity into one place, helping teams stay in control while giving guests, contractors and group visitors a smoother arrival experience.
Key outcomes
- Reduce time spent managing visitors manually
- Keep bookings, sign-ins and visitor records in one place
- Improve visibility into who is on site and when
- Give guests, contractors and groups a smoother arrival experience
- Strengthen security and reporting across the building
Manage guests, contractors and group visits in one place
Guests and scheduled visitors
Make it easier to register expected guests and handle arrivals without relying on manual logs or ad hoc processes.
Contractors and service teams
Maintain better visibility over maintenance visits, contractors and other operational visitors who need building access.
Group visits and recurring bookings
Support repeat visits, larger meetings and organised group arrivals without repeated manual entry.
How visitor management works with Locale
Create single, walk-in or group bookings
Teams can register visitors in advance or handle arrivals as they happen, using categories for different visitor types to improve visibility and control.
Digital sign-ins make arrival smoother
Use digital sign-ins to keep visitor registration simple and centralised, whether you are managing one guest or a larger group. Unlike paper visitor books, digital records are easier to read, easier to search and more useful when teams need to check who has been on site.
Keep live visitor activity visible
See who has signed in, who is still in the building and when people leave, so your team has clearer oversight throughout the day.
Report on visitor activity clearly
Track expected visitors, on-site activity and building traffic more clearly, helping your team plan and respond with better information.
Everything your team needs to manage visitor flow properly
Visitor registration and digital sign-in
Keep visitor records in one place and simplify the check-in process for both guests and teams.
Recurring and group bookings
Support repeat visits, larger meetings and organised group arrivals without repeated administrative work.
Pre-arrival information
Send visitors the details they need before they arrive, including directions and building information, so entry runs more smoothly.
Visitor passes and access handling
Manage visitor categories, passes and access-related workflows more clearly across different building setups.
Live records and reporting
Maintain a transparent record of visits with timestamps and live activity logs, helping support both security and day-to-day operational oversight.
White-label branding
Keep the visitor experience aligned with the building’s own identity across reminders, sign-in and mobile touchpoints.
Keep security and visibility clear throughout the day
- See who is currently on site
- Maintain clearer visitor records with timestamps
- Improve oversight of guest, contractor and group activity
- Support better planning around front-of-house activity
- Make visitor-related decisions with clearer information
Frequently asked questions about visitor management
What is a visitor management system?
A visitor management system is software that helps buildings manage guest, contractor and group arrivals more clearly. It gives teams one place to register visitors, manage sign-ins and keep records of who is on site, while helping create a smoother arrival experience for visitors themselves.
What types of visitors can Locale manage?
Locale can support single visitors, walk-ins, groups, contractors, maintenance teams and other visitor categories that need to be tracked and handled clearly. The setup can be adapted around the needs of the building and the types of visits being managed.
Can Locale support digital visitor sign-ins?
Yes. Locale supports digital sign-ins so visitor records can be kept in one central place, helping teams manage arrivals more clearly and move away from paper-based processes. This gives teams more reliable visibility than a traditional visitor book, especially when they need to review who was on site and when.
Can teams see who is currently in the building?
Yes. Locale can provide live visitor activity logs showing who has signed in, who is still on site and when visitors leave.
Can Locale send visitors information before they arrive?
Yes. Locale can send pre-arrival information such as directions, building details and appointment information to help visitors prepare before they arrive.
How does visitor management fit with Locale’s other tools?
Visitor management can work alongside other Locale tools such as room booking, desk booking and broader occupier experience features, depending on the setup of the building and the kinds of visitor journeys being managed.